Introduction to Evaluation Builder
What is Evaluation?
Evaluations are a rigorous stage in Procurement in which vendor submissions are reviewed in detail and assessed for quality. Every question/criteria is manually noted for reference for bidder and evaluators.
What Challenges are Encountered?
Manual configuration of the evaluation stage(s) can take months for a complex RFP or RFO. The bid process is lengthy and utilizes a variety of tools that cannot be referenced easily during evaluation. There is no way to easily validate word count or completion of documents, without hands on effort by evaluation staff. Documents are commonly submitted in various formats with inconsistent application of understanding. Evaluation staff manually compiles teams and must individually assign each evaluator to each individual question (either in a spreadsheet or through a outdated evaluation system).
City Innovate's Evaluation Builder
City Innovate's Evaluation Builder solution provides a simple online experience for Bidders and Evaluators; eliminating paper and emails in the Evaluation stage of procurement. Department staff can exercise controls that ensure that all required information and documents are provided before a bid can be submitted, saving time by using configurable evaluation templates.
The solution ensures tightly controlled submission periods for all bidders, a guided submission process, and enables bidders to collaborate with colleagues online and save draft responses. Bidders receive confirmation of successful submissions, and never see submissions except their own.
Departments can manage the entire evaluation process from assignments to scoring, and track the number of completed submissions. Departments can also prevent evaluators from accessing responses by digitally sealing all proposals and costs, across multiple stages. Evaluators can only view and score criteria assigned to them, and adhere to scoring and weighting rules presented to them; that are highly configurable to the needs of the project.
Related Articles
Webinar: Evaluation Builder, Procurement Staff, Administrators
Evaluation Builder Foundational Webinar This 30-minute webinar provides a high-level walkthrough of the Evaluation Builder platform. The webinar focuses on foundational workflows such as: Navigating the Evaluation Stage Assigning Evaluation Form ...
Accessing Evaluation Workbook(s)
For Evaluation Builder users, within the Solicitation Builder stage, there will now be a new substage Evaluation Workbook. which is summary of all evaluation criteria, in a workbook-style format This stage allows you to see a summary of all the ...
Viewing and Managing Evaluation Criteria
Viewing Evaluation Criteria Evaluation Criteria can be viewed and managed in an easy-to-navigate summary style format via the Evaluation Workbook, a substage under the Solicitation stage of a project. This substage allows users to see Evaluation ...
Viewing and Managing Form Fields & Evaluation Criteria in Document View
The Evaluation phase in the Procurement process is the point at which vendor submissions for bids are reviewed for quality and accuracy, and are invaluable in assisting the Procurement departments issuing the bids with determining the vendor who is ...
Setting Up Evaluation Settings
Before evaluators may assess responses from vendors to their project, Administrators must first determine what their evaluation settings will be configured to. Access your project, go to the Evaluation Stage and click Evaluation Settings on the left; ...